Account Officer

Job posted on: 13 May, 2026 (30 Baishakh 2083)
Apply before: 21 May, 2026 (7 Jestha, 2083)

College Details

Universal Engineering & Science College is one of the renowned institutions offering BE Civil, BE Computer, and B.Architecture programs, along with MSc in Transportation Engineering & Management and MSc in Construction Management under the affiliation of Pokhara University.

The college is seeking energetic, qualified, and self-motivated professionals (full-time) to strengthen its administrative and financial system.

Position Title

Account Officer – 1 Position

Position Overview

The Account Officer will be responsible for managing and supervising the financial and accounting operations of the college. The position ensures accurate financial reporting, compliance with financial policies and government regulations, proper budget management, and smooth coordination with all departments regarding financial matters.

Contract Details

• Contract Type: Full-time (Permanent based on performance)
• Duty Station: College Premises, Kathmandu
• Working Modality: Full-time regular office hours
• Opening Position: Account Officer
• Salary: As per College Rules and Regulations 

Reporting To

• Principal / Vice Principal / Management
• Administrative Head

Key Responsibilities

Financial Management & Accounting

• Maintain accurate financial records, ledgers, journals, and financial statements.
• Prepare monthly, quarterly, and annual financial reports.
• Monitor and control budget allocations and expenditures.
• Conduct regular bank reconciliations.
• Ensure proper documentation and filing of all financial transactions.
• Maintain and update accounting software and financial databases.
• Support financial planning and budgeting activities.

Accounts Receivable & Student Fee Management

• Collect fees and other revenues from students.
• Update student dues records accurately.
• Follow up regularly with students and parents regarding outstanding payments.
• Prepare reports related to fee collection and pending dues.

Accounts Payable & Procurement Support

• Manage accounts payable and vendor payments.
• Verify bills, invoices, quotations, and supporting documents before payment processing.
• Coordinate with procurement, store, and administration departments regarding financial transactions.
• Support inventory and procurement accounting processes.

Payroll & Compliance

• Prepare and process salary and payroll for staff.
• Ensure compliance with government tax regulations, VAT, PAN, and other financial policies.
• Prepare tax-related documents and coordinate with regulatory authorities when required.
• Assist internal and external auditors by providing required documents and reports.

Departmental Coordination

• Coordinate financial activities with departments such as:
  • Administration
  • Store
  • Examination
  • IT
  • Library
  • Cleaning & Sanitation
  • Cafeteria
• Handle petty cash and departmental expenditures as per institutional policies.

Cheque Issuance Responsibilities

• Prepare and issue cheques for approved payments as per financial policies.
• Verify supporting documents (invoices, approvals, vouchers) before cheque preparation.
• Maintain cheque registers and records of issued cheques.
• Ensure cheques are signed by authorized signatories.
• Monitor cheque clearance and follow up on outstanding or stale cheques.
• Ensure proper security and safe custody of cheque books.
• Coordinate with banks regarding cheque-related matters.
• Prevent unauthorized or fraudulent cheque issuance through proper internal controls.

Supervisory Responsibilities

• Supervise junior accounting staff and support staff if assigned.
• Ensure timely completion of financial tasks and reporting.
• Provide guidance and support to accounting team members.

Required Qualification & Experience

• Bachelor’s or Master’s Degree in Management, Finance, Accounting, or a related field.
• Minimum 3–5 years of experience in accounting and financial management.
• Experience in educational institutions will be an added advantage.
• Sound knowledge of accounting software, taxation, and financial reporting.

Required Skills & Competencies

• Strong accounting and financial management skills.
• Knowledge of Nepal government tax and financial regulations.
• Proficiency in MS Excel and accounting software.
• Good communication and coordination skills.
• Ability to maintain confidentiality and accuracy.
• Strong analytical and problem-solving ability.
• Time management and organizational skills.

Working Conditions

• Full-time position based on the college premises.
• Working Hours: 9:00 AM to 6:00 PM.
• May require additional hours during audit, admission, examination, and reporting periods.

Other Duties

• Perform any other financial or administrative duties assigned by the principal / vice principal / management as required.

How to Apply

Candidates having experience in related fields will be given priority.

Interested candidates are requested to fill out the application form through the following link:

Application Form: https://forms.gle/P8CWKf7BVo2cVRbWA  

• Application Deadline: Jestha 7, 2083
• Telephone inquiries will not be entertained
• Only shortlisted candidates will be contacted for an interview.

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